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CITY OF YORBA LINDA
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Land of Gracious Living
CITY
COUNCIL/REDEVELOPMENT AGENCY JOINT MEETING AGENDA
June 2, 2009
Pursuant To Government Code Section 54954.2, No Matter Shall Be
Acted Upon
By The City
Council/Redevelopment Agency Unless Listed On The Agenda
Which Has Been Posted Not Less Than 72 Hours Prior To The Meeting
CITY COUNCIL/REDEVELOPMENT AGENCY JOINT MEETING
CONVENING AT 5:30 P.M.
CALL TO ORDER
The City Council/Redevelopment Agency will convene at 5:30 p.m. in
the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda.
ROLL CALL
Council/Agency Members:
Anderson, Horton, Rikel, Schwing, Winder
Staff Members: Carvalho, Kelly
CLOSED SESSION
CITY COUNCIL
A.
CONFERENCE WITH LABOR NEGOTIATORS
Government
Code Section 54956.9(b) (1 case)
Government
Code Section 54957.6
Agency
Designated Representative: Interim City Manager Kelly
B.
PUBLIC EMPLOYEE APPOINTMENT
Government
Code Section 54957
RECESS
CITY COUNCIL/REDEVELOPMENT AGENCY JOINT MEETING
RECONVENING AT 6:30 P.M.
CALL TO ORDER
The City Council/Redevelopment Agency will reconvene at 6:30 p.m.
in the Council Chambers at 4845 Casa Loma Avenue, Yorba Linda.
ROLL CALL
Council/Agency
Members: Anderson, Horton, Rikel,
Schwing, Winder
Staff Members: Carvalho,
Conklin, Harris, Hartman, Kelly, Leto, Mendoza, Steep, Stowell
PLEDGE OF ALLEGIANCE
INVOCATION
REVEREND
DANIEL WHITE, YORBA LINDA PRESBYTERIAN CHURCH
CLOSED SESSION REPORT
INTRODUCTIONS & PRESENTATIONS
PRESENTATION
BY MARY COGGINS, NATIONAL CHILDREN'S STUDY
PUBLIC COMMENTS - ITEMS ON THE CONSENT
CALENDAR OR ITEMS NOT ON THE REMAINDER OF THE AGENDA
Public Comments is the time
reserved on each regular meeting Agenda to provide an opportunity for members
of the public to directly address the City Council/Redevelopment Agency on
Consent Calendar items or matters of interest to the public concerning the City's/Agency’s business or any
matter over which the City Council/Redevelopment Agency has jurisdiction that
are not already scheduled for consideration on this Agenda. Although the City Council/Redevelopment
Agency values your comments, pursuant to the Brown Act, the
Council/Redevelopment Agency cannot take any action on items not listed on the
posted Agenda, but may refer the matter to staff or a subsequent meeting.
All remarks shall be
addressed to the City Council/Redevelopment Agency as a body through the
presiding officer and not directly to any member thereof. The City Council/Redevelopment Agency desires
its meetings to be conducted in a professional manner respectful of all
participants. Therefore, the
Mayor/Chairman may ask that speakers refrain from engaging in personal attacks,
name-calling, or campaigning on any election issue
during their allotted time. However, public criticism of the policies,
procedures, programs or services of the City, or of the acts or omissions of the City Council/Redevelopment
Agency as a body shall not be prohibited.
Under the Brown Act,
members of the Council/Agency may briefly respond to Public Comments, but no extended discussion and no action on such matters
may take place.
There is a five (5) minute
maximum time limit for each individual addressing the City
Council/Redevelopment Agency during Public Comments and on all other items listed on the Agenda. The City Council/Redevelopment Agency will entertain Public
Comments up until the time that Public Hearings are scheduled to begin. Any speaker wishing to speak on a matter not
posted on this Agenda who was unable to speak during this initial designated
Public Comments period will be given an opportunity to speak following the
Council’s/Agency’s completion of the Public Hearing. The Mayor/Chairman may use his or her
discretion to select the order of speakers in a manner that ensures that a variety
of issues and concerns can be presented during the initial time and he or she
may allow for additional comments to be made past the time for the Public
Hearings to begin. As a result, in
situations where there are multiple speakers wishing to speak on a single topic
not on the Agenda, the Mayor/Chairman may ask that one speaker generally
describe the issue or matter and then will provide
additional speakers the opportunity to speak later on this Agenda.
CONSENT CALENDAR
All matters listed under "CONSENT
CALENDAR" are considered by the Council/Redevelopment Agency to be routine
and will be enacted by one motion approving the recommendation listed on the
Agenda. There will be no separate
discussion unless Members of the Council/Agency or Staff request specific items
to be removed from the Consent Calendar.
1.
WAIVE
READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA
Recommendation:
That the City Council/Redevelopment Agency waive reading in
full of all ordinances and resolutions on the agenda and declare that said
titles which appear on the public agenda shall be determined to have been read
by title and further reading waived.
2.
ACCOUNTS
PAYABLE WARRANT LISTS
Recommendation: That the City Council/RDA approve the
Accounts Payable Warrant Lists.
3.
APPROVAL
OF THE MINUTES OF THE MAY 16, 2009 CITY COUNCIL SPECIAL MEETING
Recommendation: That the City Council approve the
minutes of the May 16, 2009 Special meeting.
4.
APPROVAL
OF THE MINUTES OF THE MAY 19, 2009 CITY COUNCIL MEETING
Recommendation: That the City Council approve the
minutes of the May 19, 2009 meeting.
5.
AWARD
OF CONTRACT - YORBA LINDA CITY HALL HVAC REPLACEMENT PROJECT
Recommendation: That the City Council award a contract
agreement for the installation of two HVAC systems at City Hall, in the amount of
$32,440 to Couts Heating and Cooling, Inc and reject all other bids; and
approve and appropriate $37,306 from the General Fund Reserves to fund the
project ($32,440) as well as a 15% contingency ($4,866) to allow for unforeseen
circumstances; and authorize the City Manager to sign and City Clerk to attest
said agreement.
6.
2009-2010
AND 2010-2011 APPROPRIATION LIMIT
Recommendation: That the City Council approve
Resolution No. 2009-4011 calculating and establishing the appropriation limit
for fiscal years 2009-2010 and 2010-2011.
7.
2009-2010
INVESTMENT POLICY
Recommendation: That the City Council approve revision
No. 10 to City Council Policy A-14, which is the City's Investment Policy.
8.
ACCEPTANCE
OF IMPROVEMENTS - YORBA LINDA CITY HALL EMERGENCY BACKUP GENERATOR REPLACEMENT
PROJECT
Recommendation: That the City Council take the
following actions: accept the improvements of the emergency backup generator
constructed at the Yorba Linda City Hall completed by WestCo; authorize the
City Clerk to file a Notice of Completion with the County Recorder; and
authorize the release of retention monies when appropriate to do so.
Recommendation: That the City Council approve Amendment
No. 2 to the Veterans Memorial Monument Agreement to include the active
military for the purpose of the Memorial Brick Program and authorize the Mayor
to sign, and City Clerk to attest said Amendment.
10.
EL
CAJON TRAIL IMPROVEMENTS - AWARD OF CONTRACT TO MARINA LANDSCAPE, INC.
Recommendation: That the City Council award the
contract for the El Cajon Trail Improvements Project to Marina Landscape, Inc
for the base bid amount of $153,678.95; award Bid Alternate one to Marina
Landscape, Inc. for the amount of $22,462.00; award Bid Alternate Two to Marina
Landscape, Inc. for the amount of $22,400.00; award Bid Alternate Three to
Marina Landscape, Inc. for the amount of $1,670.00 and reject all other bids.
Recommendation: That the City Council award the
contract for the Buena Vista Avenue and Paseo De Las Palomas Street
Rehabilitation Project to R.J. Noble Company in the amount of $689,369.00 and
reject all other bids.
Recommendation: That the City Council accept the slurry
seal improvements constructed by American Asphalt South, Inc.; authorize the
City Clerk to file a Notice of Completion with the County Recorder; and
authorize the retention monies to be paid when appropriate to do so.
13.
NOTICE
OF COMPLETION FOR ESPERANZA ROAD CAPE SEAL PROJECT FROM NEW RIVER ROAD TO WEST
CITY LIMITS
Recommendation: That the City Council accept the cape
seal improvements constructed by Copp Contracting, Inc.; authorize the City
Clerk to file a Notice of Completion with the County Recorder; and authorize
the retention monies to be paid when appropriate to do so.
Recommendation: That the City Council approve the
construction plans and specifications, and authorize the advertising of bids
for the Lakeview Elementary School/Vista Del Verde Park Circulation
Improvements Project.
15.
CONTRACT
EXTENSION FOR CITYWIDE TRAFFIC SIGNAL MAINTENANCE - REPUBLIC ITS
Recommendation: That the City Council approve the one
(1) year Contract Extension with no unit price increase for Citywide Traffic
Signal Maintenance Services between the City and Republic ITS.
Recommendation: That the City Council/Redevelopment
Agency authorize the Interim City Manager/Executive Director to enter into a
Cooperative Agreement with the County of Orange for participation in the 2009
Mortgage Credit Certificate Program; and authorize the City Manager/Executive
Director, or his designee on behalf of the City to take such steps and execute
documents as necessary to support the County's submission to the California
Debt Limit Allocation Committee (CDLAC) on behalf of the participating cities.
Recommendation: That the City Council adopt Resolution
No. 2009-4013, which initiates proceedings for the Street Lighting and
Landscape Maintenance District, and orders the Engineer to prepare and file a
report for the District.
18.
COMMUNITY
DEVELOPMENT BLOCK GRANT RECOVERY (CDBG-R) FUNDING
Recommendation: That the City Council adopt Resolution
No. 2009-4014 authorizing the submittal of amendment to the 2008-2009 Action
Plan for the use of the City's allocated CDBG-R funds to the Department of
Housing and Urban Development (HUD) to consider the following projects: Parking, sidewalk and accessibility ramp
improvements to the Community Center to comply with the Americans with
Disabilities Act (ADA) requirements; and Citywide wheelchair ramp retrofit
program to bring wheelchair ramps throughout the City into compliance with the
Americans with Disabilities Act (ADA) requirements.
Recommendation: That the City Council approve and
authorize the City Manager to execute Change Order No. 1 to Amendment No. 7 to
Willdan Engineering in the amount of $24,335 for the Arroyo Street and Lakeview
Avenue/Lemon Street Parking Lot Project.
Recommendation: That the City Council introduce and conduct
the first reading of Ordinance No. 2009-931 adopting Chapter 5, Article 2 of
the Yorba Linda City Code relating to state video franchise providers.
End
of Consent Calendar
PUBLIC HEARINGS
Note:
If previous agenda items are completed prior to 7:00 p.m., the City
Council will proceed to “Administrative Reports” on the Agenda until the
scheduled time for the Public Hearings.
At the Mayor’s discretion, Public Comments may be postponed at
7:45 p.m. to allow the Public Hearings to
be started.
If you challenge the City’s/Agency’s
proposed actions in court, you may be limited to raising those issues that you
or someone else raised at the Public Hearing described in this Agenda, or in
any written correspondence delivered to the City/Agency on or prior to the
Public Hearing.
21.
DISPOSAL
RATE FEES AND THE PURCHASING OF DISPOSAL TRUCKS
b.
Staff Report
c. Take Testimony
e.
Make Determination
That
the City Council provide direction to staff for the following items: 1) Whether
to allow Yorba Linda Disposal to purchase disposal trucks specifically for use
in Yorba Linda; and whether to implement disposal rates effective July 2009 by
a) Adjusting rates by the 2008 CPI and other variables (Option 1); or b)
Adjusting rates using a multi-year stair-step method to minimize impact of
County Landfill rate increases that will go into effect July 2010 (Option 2).
CONTINUED PUBLIC COMMENTS
This is the time reserved for those
persons who were unable to speak earlier in the Agenda because of the
postponement of Public Comments.
MAYOR'S REPORT
MATTERS PRESENTED BY COUNCILMEMBERS
ADMINISTRATIVE REPORTS
22.
APPEAL
OF PLANNING COMMISSION APPROVAL DETERMINATION FOR SECOND STORY PERMIT 2009-10,
ALLISON
24.
GOLF
COURSE BUDGET APPROVAL AND TURF MAINTENANCE REPAIRS
25.
TOWN
CENTER RESIDENTIAL PROPERTY REHABILITATION UPDATE
28.
ETHICS
AND OPEN GOVERNMENT REGULATIONS
29.
CONSIDERATION
OF MODIFICATION TO CONDITIONAL USE PERMIT REQUIREMENT FOR SECOND-STORY DECKS
30.
REVIEW
OF THE CITY COUNCIL POLICY PR-2 - THE SEVEN STEP PARK PLANNING PROCESS
OTHER AGENCY REPORTS AND REFERRALS
ORANGE COUNTY SANITATION DISTRICT
ORANGE COUNTY DIVISION OF THE LEAGUE OF
CALIFORNIA CITIES
FOOTHILL/EASTERN TRANSPORTATION
CORRIDOR/TRANSPORTATION CORRIDOR SYSTEM
ORANGE COUNTY FIRE AUTHORITY
ORANGE COUNTY VECTOR CONTROL
OTHER BUSINESS
At 11:00 p.m. any member of the City
Council/Redevelopment Agency may make a motion to complete any item then under
discussion and continue all remaining items on the Agenda which have not been
acted upon to a certain date and time to which the Council/Agency shall
adjourn.
31.
CITY
COUNCIL COST CUTTING MEASURES (ANDERSON)
34.
RESOLUTION
OF SUPPORT FOR THE ORANGE COUNTY RESERVE FIREFIGHTER PROGRAM (RIKEL)
35.
TOWN
CENTER CULTURAL ARTS FACILITY - PUBLIC/PRIVATE PARTNERSHIP (ANDERSON)
36.
BLACK
GOLD CITIZENS ADVISORY COMMITTEE (RIKEL)
CLOSED SESSION IF REQUIRED
ADJOURNMENT
The meeting will be adjourned to a Joint City
Council/Redevelopment Agency and Planning Commission Study Session on June 9,
2009 at 6:30 p.m. to discuss the Yorba Linda Town Center Specific Plan.
The next regularly scheduled City Council/Redevelopment Agency
Joint Meeting is June 16, 2009.
NOTE: All
staff reports and related attachments for items on this agenda are on file in
the City Clerk’s Office and are available for public inspection at the City’s Library. As an additional service, the City now
provides the staff reports and related attachments on the City’s website. Please note that it is not always possible to
embed all attachments and maps. Thus, if
you require a full and complete copy of the agenda packet, you should not rely
upon the website materials alone.
IN COMPLIANCE WITH THE AMERICANS WITH
DISABILITIES ACT (ADA), THE CITY WILL MAKE EVERY REASONABLE ATTEMPT TO
ACCOMMODATE ANY ATTENDEE OR PARTICIPANT AT THIS MEETING NEEDING SPECIAL ASSISTANCE
BEYOND WHAT IS NORMALLY PROVIDED. PLEASE
CONTACT THE CITY CLERK’S OFFICE AT (714) 961-7150 AT LEAST 48 HOURS PRIOR TO
THIS MEETING TO INFORM US OF YOUR PARTICULAR NEEDS AND TO DETERMINE IF
ACCOMMODATION IS FEASIBLE. PLEASE ADVISE
US AT THE TIME YOU CALL IF SPECIAL ASSISTANCE IS REQUIRED TO ATTEND OR
PARTICIPATE IN MEETINGS ON A REGULAR BASIS.